![]() Visuals make it easy to provide it to them during check-ins, updates, one-on-one meetings, status reports and updates, and board meetings. Stakeholders need quick visibility into in-progress work. Traditional project management tools like spreadsheets and to-do lists may work well enough for small, boots-on-the-ground teams, but they don't communicate much to people who aren't working on tasks day-to-day. Easily give necessary stakeholders access for enhanced transparency and accountability Whatever method or board you choose, visual task management makes it easy to organize tasks and schedule future work to give your team full visibility into what's in-progress and what's coming up next. There are few things more stressful than realizing you've let a project or task fall through the cracks. Plan and schedule projects by tasks with clarity and ease Here’s a few benefits of visual project management boards. Sure, you could send a detailed spreadsheet or a lengthy, bulleted email, but simple visuals like flowcharts, timelines, and planning boards can do a lot more to get your team on the same page. Visual cues are all around us, and visual project management utilizes those cues to organize tasks into clearly and quickly understandable workflows, roles, and responsibilities. Traffic lights and walking signs dictate your movements, and colors help you quickly identify categories without using any written language. Think about how you navigate your daily life. Advantages of using visual management boards for project management ![]() When you zoom out on the chart, you can see a full overview of what work needs to get done, who's doing it, and when.Ĭalendars: A tried-and-true calendar is a great way to manage lots of tasks with different due dates, stay abreast of deadlines, and plan ahead. Each section of a Gantt chart illustrates a step in a larger process or task, as well as the amount of time it will take to complete that step. Gantt chart: A Gantt chart is a horizontal bar chart used to illustrate a timeline of a project, program, or task. A scrum board format is flexible and adaptable to your team's needs but is typically divided into horizontal and vertical sections to track in-progress work. Scrum board: A scrum board is used to track work in short, incremental sprints. ![]() Kanban boards are a common tool used in Scrum or Agile methodologies and help teams quickly visualize progress and spot risks, missed deadlines, and other blockers. Kanban board: A Kanban board helps you visually plot out projects and workflows using columns and cards. Let’s take a more detailed look at each type of task board. Some of the most common visual task management boards include Kanban, Scrum, Gantt charts, and calendars. Visual task management taps into this natural ability to help teams stay organized and productive. After all, 95% of all cognitive information is perceived through sight. Research has shown that the brain is pre-wired for visual thought processes. Visual task management software and systems help improve project management by providing a more holistic, birds-eye view of all in-progress tasks, due dates, priorities, workloads, and task dependencies.Įssentially, visual task management can help you quickly visualize all the work at hand to better prioritize tasks and allocate time and resources. Traditional task management systems, like to-do lists, do many of the same things visual task management systems do-just in a more analog, less digestible way. The rise of visual task management systems ![]() Let's take a look at how to make the most out of a visual task management system. ![]() Visual task management is a technique that replaces overwhelming to-do lists and spreadsheets with visual task and project boards making it easiest to communicate complex projects, handoffs, and tasks. While it's long been known that visuals do a better job at communicating memorable messages to the masses, visuals can also improve the way you organize your workload. Research shows that 65% of people are visual learners. From to-do lists to spreadsheets to whiteboards to sticky notes on computer monitors, there are many ways to stay organized and make sure tasks don't fall through the cracks-some more effective than others. Finding a method in the madness is a challenge as old as modern work itself. ![]()
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